Concepts in Records Management for Local Governments Workshop

Concepts in Records Management for Local Governments Workshop
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Concepts in Records Management for Local Governments Workshop Description

Concepts in Records Management for Local Governments Workshop

Dates: September 16, 2008 (FULL); November 6, 2008

Time: 10:00 AM to 3:00 PM

Place: Ohio Historical Society, 1982 Velma Ave., Columbus, OH
Cost: $45.00/per person (includes lunch)

Every local government in Ohio creates records on an on-going basis. With physical storage space at a premium, the proliferation of electronic records, and the attention that recent legislation has brought to public records, the time is right to begin or review your government’s records management program. When is it okay to dispose of public records? Is there a process to follow? What about e-mail?

This workshop will address these questions and other key concepts in records management, including the records retention and disposition process for Ohio’s local governments.

“Just the Basics” will introduce records-keepers to the records management practices in Ohio, including the procedures for creating records retention schedules and filing certificates of disposal with the State Archives. Activities will be used to reinforce the lessons presented. Key concepts will include:

Pertinent Definitions and Ohio Revised Code
Local Records Commissions
Inventory Preparation
Determining Retention Periods
Records Retention Schedules
Certificates of Records Disposal
Storage/Environmental considerations

Electronic Records will focus on how the general procedures discussed in “Just the Basics” apply to the increasing numbers of electronic records being created or received by local governments. It will highlight key things to consider when maintaining electronic records. Key concepts will include:

Media Decisions (paper, microfilm or electronic)
Defining Electronic Records
Scheduling Electronic Records
Guidance for Managing Electronic Records
Electronic Mail (E-mail)
Digital Imaging Decisions

Co-presented by Pari J. Swift, Assistant State Archivist and Katy L. W. Klettlinger, Local Government Records Archivist of the Ohio Historical Society. Lunch is included with registration. For more information, contact Katy L. W. Klettlinger, Local Government Records Archivist at 614-297-2553 or kklettlinger@ohiohistory.org.

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